Accessing the e-mail function

If you are in one of the above-mentioned areas, click on the button and then on .

Alternatively, you can also select the Settings via the main menu and use the link under E-mails.

Sending an e-mail

The name and e-mail address of the sender are taken from your user profile and entered automatically.

To add a recipients e-mail you can enter initial letters in the text box and select a recipient from the drop-down menu. Alternatively, use the button to select an Innosoft user and the button to select a contact person from the list. Then click on the lines of the users to be added and confirm your selection by clicking on the button .

Similarly, you can set further recipient addresses to copy ("CC E-mail") or blind copy ("BCC E-mail").

To address all users or all contact persons, select the or button and then the button and click on .

To remove a recipient, click the "x" next to the address.

Enter a meaningful title for the e-mail in the "Subject" field. If you want to attach documents, pictures or other files to the e-mail, click on "Add local file" under "Attachments" to open the explorer for file upload. Then enter the text of the e-mail in the "E-mail" section; you can use the offered editor functions for text formatting.

To send the e-mail, click on the action on the left.

Using e-mail templates

If you want to use an e-mail template, click on the action on the left. All templates which are available in the system will then be displayed. Select a template by clicking on the underlined number in the column "Keys". The field "Subject" and the text of the e-mail will be filled automatically with the stored data.

If you have selected a standard template for the respective object, this will be preselected. If you have selected a template for which there is multilingual content, a dialogue opens. Select which language is to be used for the template.